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Meeting Planner’s Tool Box
 
Successful Meetings Magazine has been providing meaningful information for meeting planners for a long time. They are a wealth of material that deals with the solutions of meeting planning in a very technical way. Below, we are sharing some links back to their site if information on such issues as:
 
Checklists Food and Beverage
Speakers Marketing
Audio-Visual ADA
Seminar Planning Contracts
Creativity Environmental Concerns
Site Inspection And others
Feel free to check out the links and read their articles. Cut and paste the links into your browser.

Below the Articles, SNW has provided you with a list of themes that have been popular with our clients over the years. This list might spur your imagination and at least give you a jumping off spot for your next meeting.

 
Turn Your Speakers Into Stars
By Dave Paradi
We’ve all seen presentations in which fonts were messed up, audio or video clips didn’t run, and the audience saw the “Program” mode when the next presentation was loaded to run. All of these result in an audience less satisfied than it should be. In order for the presentations at your meeting to run smoothly, here are the best practices presenters should follow.

Use standard fonts. Have presenters use standard fonts, with the preferred font being Arial.
Properly link audio and video files.
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When the Stress Hits the Fan
By Craig Leitner, www.aegliveevents.com

We all know about teambuilding retreats and exercises, but nothing beats the teambuilding that occurs naturally on the job. The question is, how can you maximize those experiences in order to create a solid and successful team, the secret weapon in any manager’s arsenal?
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Mapping a Productive Board Meeting
By Janelle Hail, www.nationalbreastcancer.org
You can have the board meeting you hope for by using these easy steps:

Stay Focused on your Mission. The purpose of the board meeting emerges from the mission statement of the company. Study and understand the company’s bylaws. The history and culture of the company, the direction it has followed, and the direction it is going link together to reveal the company’s needs.

Bring everyone up to speed.

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Lighting Can Make Small Meetings Seem Big
By Michael van Akkeren
From spotlighting a keynote speaker to creating a high-energy laser show, lighting is a big component in generating excitement and capturing the attention of hundreds of conferees.
But a small-scale lighting plan for an intimate audience (gatherings of 30 to 75 people) can also generate excitement and capture attention, and increase retention and awareness too.
The best part: it’s affordable and one of the best investments a planner can make. Here’s why:

Lighting sets the tone for an interesting session. Imagine entering a room which is dimly lit, with colorful lights on two of the walls, a moving projection of the corporate logo on the ceiling, and a spotlight on the podium? A few strategically placed lights add personality and make a space interesting.

Lighting facilitates communication and helps retain attention.
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10 Ways to Spark Creativity at Leadership Retreats
By Rosemary Rein
Here are 10 ideas for sparking fire and creative thought in corporate leadership retreats while staying within your budget.

1. Follow the Hollywood Model. In other words, create anticipation. Are managers looking forward to this retreat after seeing your exciting trailer, or dreading the very thought? Forget the easily ignored memo; build excitement for the retreat with inspired pre-event publicity.

2. Show Them the Castle. When Walt Disney was building Disneyland, he instructed the construction team to build the castle first so the team could share in the vision of the project, even amidst the muck and chaos of construction. Likewise, be sure to kick off your retreat by sharing your mission and vision.

3. Take Them Outdoors.
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